Beneficial Event Management Software
A current survey conducted by way of a leading provider of event keeper asked UK based event managers the thing that was their preferred tool for managing and planning their events. The most common tool certainly was event keeper with 67% with the votes. Coming second and third were spreadsheets and 'other' respectively.
Spreadsheets are a surefire way of managing events - they can track budgets, monitor resources and can be a good way of making and managing lists. The advantage of spreadsheets being an event management tool will be the low cost associated with them. Virtually all event managers get access to spreadsheets and they're a widely accepted document format.
However, there are a large sum of drawbacks if event managers decide on spreadsheets his or her top level management tool. Common issues include:
Poor efficiency: Using spreadsheets is not a very effective approach to managing all of the areas of a meeting. It's likely that event managers is going to be using a number of spreadsheets, with many tabs, holding a huge amount of data. Managing this all data within spreadsheets could be confusing for an outsider, and time intensive for all users.
Lost data: Spreadsheets are simply as safe as the server/system they sit on. When they are maintained a computer hard disk, you will find there's risk that most your data is going to be lost if something happens to that laptop or computer. Spreadsheets may also be susceptible to freezing/stalling and unless the event manager is accustomed to conserving consistently, there is a high risk that data and work is going to be lost.
Trouble keeping data up to date: Many events have multiple event managers, all employing the same spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing another event mangers how the spreadsheet is different. If event managers please take a copy in the master spreadsheet and work on that, the master soon becomes old. Additionally, there are issues when many event manger needs to access the spreadsheet as well. Only one editable copy may be opened, causing the others being 'read only' - treatment of ability to make updates.
Tough to create reports to measure success: A key portion of event management could be the power to analyse event success. It is essential to achieve the capability to understand what makes a particular event successful and what needs to be measured as a way to analyse event performance. Using spreadsheets makes mtss is a struggle. Although creating graphs and charts may be easy on spreadsheets, the amalgamation and sorting of the data can be an extremely complicated and time intensive task. It is extremely often necessity any time using spreadsheets, the game of measuring event performance is forgotten or dismissed.
Insufficient management information: Much like the issue in creating reports to analyse performance, there is also a insufficient management information overall. For companies organising many events annually it is critical to have the ability to possess a clear picture of those events overall; understanding delegate numbers, budgets along with other KPI's across all events may help shape event strategy later on.
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